Minutes of August 9, 2023

Minutes of August 9, 2023

KBC Board Meeting

The meeting was called to order at 11:10 am before the bridge game at the club house.  In attendance were Pat Pearlman, Scott Church, Lou Brentano, Dan and Marlene Sabo, Penny Kallaus and Jean Zoeller (by phone).  

Minutes from the May 3 meeting were reviewed and approved.

Reports:

Treasurer:  Scott gave out a KBC operating statement showing that thru July we had a little over $6,ooo in our general fund and we now have $15,000 in a CD.  He just paid $600 to the school for rent.  There was some discussion about whether we needed our P.O. Box since Scott gets the bank statements online.

Club Manager:  Jean is having trouble getting people to use the sign up option to say they will be playing in certain games.  People respond to her emails but do not go to the sign up site.  It would be helpful to know if we have enough people for the game and how many tables to set up, etc. if people would sign up.

General discussion:  Pat and Dan will talk to the school to find out the status of our snack room.  Looks like they still plan to use it for a teacher’s office.  If so, we would like to get something in return.  It was proposed that we should get them to sign an agreement to possibly extend our lease.  We also agreed to buy new shade screens for the front of the building and we would like the school to agree to install them.  

We agreed to reimburse Louise W. for expense she incurred for the upgraded drop box she had started for the club several years ago.  She has now canceled the unnecessary upgraded version and we have now started using the basic free drop box.  

We need to nominate new officers.  Pat no longer wants to be President.  She will be sending out a general email asking for suggestions and people willing to be part of the KBC board of officers.  Instead of having a vice Pres., we thought about having a co-president.  It was suggested to Pat that she could be less pressured if she delegated a lot of what she considers her responsibilities.  We also need someone to help with hospitality, restocking snacks, etc.  (Robin?) 

Education:  Pat A. would like us to list her social bridge game on our web site.  We decided that would not be appropriate.

Date for annual meeting will be September 27th.

Marlene will officiate our meeting in September.

Meeting Adjourned at 12:15 and we enjoyed lunch from Killer Taco.

KBC Board Meeting Minutes

Minutes of August 9, 2023

KBC Board Meeting

The meeting was called to order at 11:10 am before the bridge game at the club house.  In attendance were Pat Pearlman, Scott Church, Lou Brentano, Dan and Marlene Sabo, Penny Kallaus and Jean Zoeller (by phone).  

Minutes from the May 3 meeting were reviewed and approved.

Reports:

Treasurer:  Scott gave out a KBC operating statement showing that thru July we had a little over $6,ooo in our general fund and we now have $15,000 in a CD.  He just paid $600 to the school for rent.  There was some discussion about whether we needed our P.O. Box since Scott gets the bank statements online.

Club Manager:  Jean is having trouble getting people to use the sign up option to say they will be playing in certain games.  People respond to her emails but do not go to the sign up site.  It would be helpful to know if we have enough people for the game and how many tables to set up, etc. if people would sign up.

General discussion:  Pat and Dan will talk to the school to find out the status of our snack room.  Looks like they still plan to use it for a teacher’s office.  If so, we would like to get something in return.  It was proposed that we should get them to sign an agreement to possibly extend our lease.  We also agreed to buy new shade screens for the front of the building and we would like the school to agree to install them.  

We agreed to reimburse Louise W. for expense she incurred for the upgraded drop box she had started for the club several years ago.  She has now canceled the unnecessary upgraded version and we have now started using the basic free drop box.  

We need to nominate new officers.  Pat no longer wants to be President.  She will be sending out a general email asking for suggestions and people willing to be part of the KBC board of officers.  Instead of having a vice Pres., we thought about having a co-president.  It was suggested to Pat that she could be less pressured if she delegated a lot of what she considers her responsibilities.  We also need someone to help with hospitality, restocking snacks, etc.  (Robin?) 

Education:  Pat A. would like us to list her social bridge game on our web site.  We decided that would not be appropriate.

Date for annual meeting will be September 27th.

Marlene will officiate our meeting in September.

Meeting Adjourned at 12:15 and we enjoyed lunch from Killer Taco.

Minutes of January 11, 2023

KBC Board Meeting

The meeting was called to order at 4 pm after the bridge game at the club house.  In attendance were Pat Pearlman, Scott Church, Sharon Weber, Lew Brentano, Dan Sabo, Marlene Sabo, Cheryl Blatt,  Jean Zoeller and Penny Kallaus.

Minutes from the October 19th meeting were reviewed and approved.

Reports:

Treasurer:  Scott read a letter from Makua Lani thanking us for our $1000 donation.  He reported that as of the end of November our bank balance was $20,961 but that it is approx $20,200 at present.  There was a discussion on whether we needed to increase the price of our games from $5 to $7 to cover the actual cost of running our games and it was agreed that we should do so starting next Wednesday, the 18th.  ( There has been a large drop in income that we receive from BBO and we are presently operating at a loss).

Club Manger:  Jean reported that ACBL will be increasing their table fee for clubs and will also be increasing the amount of points paid to players based on the amount of boards in play (over 18.)  We agreed that we will play at least 24 boards at our future games (beginners 18)

She also reports that we really need more directors.  Patrick says he will not be available till after he is done at the Four Seasons (next spring) except for special games or tournaments.  She could also use help with the email partnership job she’s doing.  

All the games between now and June will be special games (more points).  

Unit Pres:  Dan reported that the BBO tables numbers are dropping steadily but we are still able to keep our Saturday and Monday games going (a lot of Honolulu players like to play in our games)

He gave a report on our upcoming Kona Sectional.  We lost $ last year but have raised the prices for this year’s games to $15 and we are expecting more tables.    Lunch will be every day with a small breakfast.  Different committees could use help with set up and breakdown.  We will have a 299r section at each game, even during the Swiss.  Cheryl is doing hospitality, Penny is doing partnership, Dan is doing safety.  Although ACBL does not require masks,  people will be asked to wear masks if requested by others at the table.  Sharon is in charge of boards but we need to train others that aren’t players since if you make boards you are not eligible for the overall awards.  

Education:  The Saturday beginner group is almost done and they can hopefully start playing in some 0 – 25 point games (one scheduled this next Wednesday at the regular game). 

 Patrick will be doing 3 intermediate classes starting the last Saturday in January and first 2 in Feb. mornings before the open game.   The club needs to publicize and schedule these classes.

Meeting was adjourned at 4:50 pm.

KBC Board Meeting Minutes May 11 2021

                                              May 11, 2021 KBC Board Meeting Minutes

 

Meeting was called to order at 1:00. Present: Dorothy Case, Pat Pearlman, Penny Kallaus, Sharon Weber, Louise Weidner, and Roma Johnson

 

Minutes of April 23 board meeting were read and approved. Minutes of July 22,2020 board meeting reviewed.

 

Treasurers Report: Penny distributed the KBC operating statement.  We have a balance of $23,099. Penny is now able to write checks and the April rent has been paid. The treasurer’s report was approved.

 

Manager’s Report: Louise reported that she, Dale Overman, and Dean Jenkins will become directors.  She also reported that ACBL has contacted her and she is happier with them now.

 

Unit 469 Report: Dan Sabo not at meeting. No report.

 

President’s Report: Dorothy reported that she has ordered the nametags and they have been mailed. The unit board approved 399 games for $4.00 online rather than $5.00. Makua Lani has been told about the broken outlet. We need to order new batteries for Bridge Mates and set up a regular schedule to replace the batteries.

 

Business Ad Hoc Committee: No discussion

 

Old Business:

 

  1. Establish Chairperson of Committees:

 

Hospitality:  Dale Overman has accepted the position of chair. Roma has agreed to recognize birthdays and to send cards, etc. as needed for care and concern.

Club Maintenance; No chair recognized

Education: Pat Pearlman

Business Ad Hoc: David Case

Tournaments, Ad Hoc: No chair

Disciplinary, Ad Hoc: President is chair

 

Chairpersons will decide how to solicit committee members.

 

  1. Status of Saturday game: Not ready to do yet

 

  1. Thank you to Sara Ito: Sharon moved and Roma seconded that we give her a nice card and $300. Approved.

 

  1. Distribute Roster: Board members will each call a list of members to find out who is still interested, who is playing on line, who is playing face to face, etc. Roster will be distributed after findings from phone calls. It was suggested that we add the ACBL numbers to roster.

 

  1. Time of arrival for FTF games: 10 minutes prior to start of game and penalties are being given for those who are late.

 

  1. Amount of donation to school at the end of year: We will give $1,000.

 

  1. President will do a newsletter after this meeting to all members. She will send to Pat for editing.

 

  1. February Sectional: After some discussion, it was decided to turn this over the the Unit chair.

 

 

New Business:

 

1.Additional FTF directors. Some discussion. Louise, Dean, Dale and Kelly will become directors.

 

  1. Some discussion on keeping money in reserve for Bridgemates ($4,000), Dealing Machine ($5,000), new computer ($2,000)

 

  1. Dorothy will put something in the newsletter about members being able to attend board meetings, but make it clear that they cannot make motions or vote.

 

  1. Louise is going to look into getting table covers.

 

  1. Pat moved and Roma seconded that we add an additional member at large board member so that there will be an odd number of board members. Approved. Board members recommended Dale Overman. Dorothy to ask David how we should do this.

 

Next meeting is scheduled for July 20 at 1:00 at Pat’s home.

 

Meeting adjourned at 2:45.

 

Respectfully submitted, Roma Johnson, Secretary

Board Meeting Minutes April 23, 2021

Minutes of April 23, 2021 KBC Board Meeting

 

 

Present:

Dorothy Case, President

Pat Pearlman, Vice President

Roma Johnson, Secretary

Penny Kallaus, Treasurer

Sharon Weber, Member at Large

Alice Goo, Member at Large

Louise Weidner, Club Manager

Dan Sabo, Unit 469 Chair

 

Meeting was called to order by President, Dorothy Case at 1:00 PM.  The minutes of the January 25 meeting were read and approved.  There have been no meetings since then due to the COVID epidemic.

 

Penny gave the treasurer’s report and shared that she will be getting signature letters for bank business, and will be getting the necessary credit and debit cards.

 

Dan gave the Unit 469 report. He shared that BBO was making lots of money. Playing on line is good for a variety of people, as they do not need to leave their homes, there is no hosting, no need to make coffee, etc. Our membership has dropped from 119 to 104, but Dan is not too concerned. There was some conversation about Unit 470 that they were making lots of money with BBO.

 

There were no committee reports.

 

Louise gave the club manager report. She is trying to learn her way through the processes, programs, etc. She is very upset with ACBL now. There have been lots of changes due to the virtual games, etc. We are needing more directors. Sharon and Dorothy have been helping and Kelly is willing to help as well. Patrick is going to have a director’s meeting on May 1.

 

Alice Goo, Partnership Chair, asked for an updated membership list.

 

Old Business: None

 

New Business: Six new committees were established and given the following duties:

 

  1. Hospitality
  2. Put up and take down tables, chairs, bid boxes, pencils, drink stands, and little tables. Committee will ask all players to help.
  3. Make coffee
  4. Keep snack closet cleaned and organized.
  5. Clean kitchen and coffee pot and take out trash to dumpster after each game.
  6. Clean up room after each game. Make sure all doors are shut and locked.
  7. Send cards or flowers to sick members or for members who have died.
  8. Celebrate birthdays policies.
  9. Send obituaries to ACBL.
  10. Free play policies
  11. Mauna Kea or other special games
  12. Other social opportunities

 

  1. Club Maintenance
  2. Managing Makua Lani Bridge Building and the two areas of locked closets that we control, keeping both areas clean and organized with the help of the Club Manager.
  3. Checking and ordering supplies
  4. Keep up AED, check battery

 

  1. Education
  2. Arrange beginner, intermediate and advanced classes, short topics, etc. Coordinate with the president for use of Makua Lani.
  3. Responsible for advertising classes and other events.

 

  1. Business AD HOC

Responsible for examining By-Laws, non-profit status, articles of incorporation, etc. David Case has volunteered to chair this committee.

 

  1. Tournaments AD HOC

Responsible for all KBC tournaments. Planning, arranging, advertising, and following ACBL COVID guidelines as appropriate.

 

  1. Disciplinary AD HOC

Convene meetings as needed. Committee members to be appointed by the president.

 

Other duties discussed fall under responsibility of various positions:

 

Treasurer:

  1. Keep track of soda money
  2. Print envelopes for money report for each game
  3. Pay yearly insurance

 

President:

  1. Give kudos to people who are helping above and beyond. Dorothy wants to involve as many people as possible and make it fun!
  2. Provide name tags to board members.
  3. Newsletter

 

Other Business:

 

Establishing face to face guidelines: We will follow ACBL guidelines.

 

Saturday games: Louise will send out an email to determine if members are interested.

 

 

Discuss possibility of future tournaments: Tournament committee will meet soon.

 

Sharon moved and Pat seconded that we absorb special game finances by the club. Motion passed.

 

Pat moved and Sharon seconded that we give donation to the school at the end of the year. Motion passed.

 

Roma moved and Sharon seconded that we provide nice name tags for board members, manager, and directors. Motion passes.

 

Sharon moved and Penny seconded that we ask players to arrive at least 15 minutes prior to start of game to help directors get set up. Motion passed.

 

Sharon moved and Roma seconded that we give free play for two weeks to people who register to play in thanks for being so tolerant as we have started up face to face play again. Motion passes.

 

Next board meeting is scheduled for May 11 at 1:00.

 

Meeting adjourned at 3:00.

 

Respectfully submitted by Roma Johnson, Secretary